Plans and prices

The price in one sentence

You pay per active employee per month. No base fee, no set-up costs. With monthly payment there is no minimum term; with annual payment you commit for twelve months (see below).

With annual payment, two months are free.

What each plan includes

The Mini-job monitor is deliberately part of every plan — including the free one. A warning that sits behind a paywall warns too late.

What each export costs

Exports depend on three features of the plan. So that you know before you subscribe which file you can download at the end of the month:

Two things apply regardless of the plan: every payroll and record export (CSV, PDF, payroll profile, Saldy, DATEV, audit folder) requires a closed month, and the month-end close is included from Starter. Only the reports analyse a freely chosen period. That is why the free plan has no export — the hours are still there, visible in the timesheet and in the change log. The statutory record does not depend on any subscription; what you pay for is the finished sheet.

What “active” means

What counts are employees who are set to active. Anyone who leaves and is set to inactive no longer counts from the next billing period — and their data is still kept (see Retention periods).

The number of seats is reconciled with billing at Stripe once a day (at night). You do not have to report anything. The reconciliation only changes the quantity at Stripe — never the plan or the price — and it charges no money: the new quantity appears on the next regular invoice.

Monthly or annual payment

You choose the billing interval when you sign up and can change it later under Settings → Subscription & billing.

If you only book later from the free plan — in the subscription tab or via Upgrade → on a locked page — you set the number of employees there as well. Your first invoice starts with it, but at least with the number of employees already active. After that, the daily reconciliation applies as described above.

Annual payment charges ten months and gives two for free. Converted, the app shows €1.24 (Starter) or €2.08 (Pro) per seat per month for it.

A switch to annual payment applies immediately. Stripe settles the difference; you will see the amount and date on the invoice. A switch back to monthly payment applies at the end of the paid term — you keep what you have paid for. The details are under Changing your plan.

When everyone is deactivated

Seasonal break in construction, company holidays in the restaurant trade: if you set all employees to inactive, Zeitflex still bills at least one seat. The reason is technical — a subscription quantity of zero does not exist at Stripe — and this way the subscription continues without interruption. If you want to pay nothing at all during the break, cancel at the end of the term and start again later; the data is kept in both cases (see Cancel your account, take your data).

Trial

If you choose Starter or Pro when you sign up, you get a free 14-day trial. For this you store your payment details securely with Stripe — nothing is charged during the trial. Unless you cancel, Stripe automatically charges the chosen plan at the chosen price after the trial; if you cancel beforehand under Settings → Subscription & billing with Cancel at end of term, nothing is charged and your business continues on the Free plan. It is called that everywhere — on the website, at sign-up and in the subscription tab. It never needs payment details, but it has no trial either.

Three things you should know:

• The 14 days run from sign-up, not from the moment you store your card. If you enter your payment details on day ten, you have four more days of free trial. Cancelling and subscribing again does not restart the period.
• Your first invoice starts with the number of employees you chose. After that, the employees actually active count — the amount adjusts from the next invoice when your team grows or shrinks. With monthly payment a reduction takes effect with the next invoice, with annual payment only with the next annual invoice — so choose the number there carefully.
• Three days before the first charge you receive a message at your email address with the date and plan — and with the amount, if Stripe provides it. If you do not want to continue, this gives you time to cancel.

From 101 employees

Up to 100 active employees you subscribe yourself. Above that, Enterprise applies: individual terms, personal set-up, contact instead of checkout. Write to us via Support.

If a business is at this limit, two things apply. Nothing changes for time tracking: anyone already created keeps clocking in — the seat limit is only checked when creating, inviting and importing, never when clocking in. But a 101st person can no longer be created: the attempt is rejected, with a note that the existing employees are not affected. There is no call to buy — above 100 there is nothing to subscribe to in self-service.

If the number of active employees is nevertheless above 100, the nightly reconciliation still bills 100 seats, no more, and records the case in the business's audit log. Contact us via Support so that the terms can be clarified — Zeitflex does not send an automatic message about this.

What the price does not include

Frequently asked questions

I have five more temporary workers in summer — do I pay more straight away?

No. The seat reconciliation does raise the quantity at night, but the increase only appears on the next regular invoice. With monthly payment you pay for the temporary workers from the following month, with annual payment from the next annual invoice.

I would like to try the trial, but without storing a card. Is that possible?

Yes — with the free plan. It needs no payment details, is limited to one user and has no trial. The 14 days of Starter or Pro are only available with stored payment details, so that the chosen price is charged automatically after the trial.

I only want the audit folder for customs. Do I need Pro for that?

For the finished document, yes. Without Pro you still have everything an inspection requires: the timesheet with start, end, breaks and the complete change log. The folder saves you compiling it; it does not replace the record.

What happens to the data if I do not continue after the trial?

Your business continues on the free plan, with all recorded hours. There is no export there; how to get your data beforehand is explained under Cancel your account, take your data.

Still stuck?

How to change your plan is explained under Changing your plan; invoices and payment methods under Payment and invoices. For everything else, write to us via Support.