Copying a week

In most businesses, every week looks almost the same. Creating it from scratch every time anyway is the quickest way to stop maintaining a shift plan.

Step by step

1. Open Shift plan and go to the week you want to copy — the source week.
2. Click Copy week at the top.
3. Select the target week.
4. Decide how shifts that already exist in the target week are to be handled: replace or add.
5. Confirm.

The result: all shifts of the source week are in the target week as a draft — with the same people, times, positions and projects. Nothing has been published yet.

What is checked when copying

After copying, the same check runs as when creating a single shift. The copies are then in the target week, and the report on them is right below. Specifically, you see:

• shifts that fall on approved vacation or a sick note (merely requested or half day: warning instead of violation)
• violated rest periods (§ 5 Working Hours Act (ArbZG)), including at the transitions between weeks
• two shifts for the same person at the same time
• exceeded daily and weekly maximum working time (§ 3 ArbZG)
• temporary workers whose mini-job limit is at risk

The report reports, it does not block: the copies are created even if something came up. Otherwise a week with a single conflict could never be copied — the decision lies with the business, just as when creating a single shift.

If the same statement applies to several shifts, it appears once: anyone who copies seven days and thereby breaks the 48-hour week reads that once, not seven times.

These cases are the real reason why you look over the plan again after copying: the plan is the same, the week is not.

A pattern over several weeks

For a four-week rotation, copy in sequence: week 1 to week 5, week 2 to week 6 and so on. Named weekly patterns as reusable templates do not exist yet — the item is on the list.

Need more help?

If someone cannot make it after copying, the proper route is a shift swap — not quietly changing the entry.